Vetted remote specialists across 12 disciplines

One team. One point of contact.

Real Estate Virtual Assistants

Listings, leads and transaction files handled while you are out showing homes.

A real estate virtual assistant is the difference between an agent who prospects and an agent who does paperwork. Ours are Filipino real estate VAs who know MLS listing prep, transaction coordination and CRM follow-up, working your hours so leads get answered the same day.

Your real estate VA takes the desk work off agents, teams, investors and property managers. They prep listings, follow up with leads in your CRM, keep transaction files moving in Dotloop or SkySlope, schedule showings and vendors, and send a daily list of what needs your signature or your call.

Book a call for this seat What they handle
A Filipina real estate assistant browses house listings on her laptop in a cushioned window nook, with house keys and a small white house model on the side table

What your real estate VA takes off your plate.

Handed over on day one with written SOPs, reported on every day after.

Usually hired by

  • Solo agents doing their own admin after showings
  • Teams that need a transaction coordinator on the desk
  • Investors working lead lists and skip tracing
  • Property managers buried in tenant and vendor requests
  • Prepare listing descriptions, photo order and MLS input sheets
  • Follow up with new portal leads in Follow Up Boss or kvCORE
  • Track contract deadlines and contingency dates on every deal
  • Collect signatures and documents in Dotloop or SkySlope
  • Coordinate showings, inspections, appraisal access and photographers
  • Pull comps and draft CMA packets for your pricing review
  • Post new listings to social media and your website
  • Skip trace owners and build call lists for investor outreach
  • Log tenant requests and vendor work orders in AppFolio
  • Send just-listed and just-sold emails to your sphere

A day on the seat.

An illustrative schedule. Your specialist's real day is built from your SOPs and priorities.

Works in the tools you already use

  • Follow Up Boss
  • kvCORE
  • Dotloop
  • SkySlope
  • DocuSign
  • ShowingTime
  • Canva
  • AppFolio
  • Buildium
  • PropStream
  • BatchLeads
  • Google Workspace

  1. Respond to overnight portal leads and log them in Follow Up Boss

  2. Check contingency deadlines across open transactions

  3. Book the home inspection and confirm appraisal access for a pending sale

  4. Draft the listing description and MLS input sheet

  5. Chase missing signatures in Dotloop

  6. Send your daily summary of leads, deals and open items

What you get from this seat.

The same reporting rhythm as every other seat on your team.

Transaction checklist

A checklist for every deal with key dates, documents and parties, updated as each item is completed or falls overdue.

See a sample day

Daily lead and task summary

New leads, follow-ups sent, appointments set and anything that needs your call or signature, sent at the end of each day.

What they handle

Listing launch kit

Listing description, photo order, MLS input sheet and social posts prepared together, ready for your approval before launch.

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Why hire a real estate VA through Virtual Level Up?

You can find remote talent in a dozen places. The difference here is what happens after the hire.

  • Filipino specialists, vetted before you meet them

    Every candidate for this seat sits a practical real estate VA test and a paid trial task shaped like your work. You interview a shortlist and choose. Nothing is placed on your say-so alone: read how we vet remote specialists in five levels.

  • One account manager, not a vendor list

    Your real estate VA reports to the same account manager as every other seat you open, so adding an admin assistant later does not add another relationship to manage. That is what one team and one point of contact means in practice.

  • Your hours, your tools, your processes

    The seat works a schedule agreed with you, inside your own accounts, from SOPs written into your drive. Time-zone overlap with US business hours is settled on the discovery call, before anyone is matched.

  • Hire the hour or the project

    Keep a real estate VA on the team every week, or hand over one defined job at one fixed price. Same vetting either way. Browse all twelve virtual assistant and remote specialist services if you are still deciding which seat to fill first.

Two ways to hire a real estate VA.

Keep a specialist on your team by the hour, or hand over one defined job for one fixed price. Same vetting, same account manager, same daily reporting.

Ongoing seat

Billed hourly

Your real estate VA works the hours you agree every week, reports at the end of each day and grows with the work. Add hours, add seats or pause as things change.

  • Weekly hours you choose
  • End-of-day reports and a weekly review
  • Scale up, scale down or pause
Book a call for this seat

One-time project

One fixed price

For example: a listing launch package or CRM cleanup, delivered once at a fixed price. Scope, timeline and price are agreed before work starts, and you pay once.

  • Scope and price agreed up front
  • Delivered, reviewed and handed over
  • Pay once, no ongoing commitment
Get a project quote

Real Estate Virtual Assistants: common questions.

Anything we have not covered, ask us on the discovery call.

Ask a question
Does my VA need a real estate license?

Not for the admin and coordination work described here. Anything that requires a license, such as showing property, negotiating or advising on price, stays with you. Rules vary by state, so check with your broker.

Can the VA work in my brokerage's systems?

Yes. They work in your CRM, transaction platform and email under access you grant, following your brokerage's compliance checklist. You can remove that access at any time.

Do you support investors and property managers too?

Yes. Investor support covers lead lists, skip tracing, seller follow-up and deal files. Property management support covers tenant communication, work orders and owner reports.

Can my VA call leads for me?

Yes, for follow-up and appointment setting within your state and brokerage rules, including Do Not Call checks. For high-volume outbound prospecting, a dedicated cold caller is usually the better fit.

How is pricing set?

You can keep an ongoing seat billed by the hour, or book a one-time project at one fixed price. Pricing depends on hours and scope. We quote it on the discovery call once we know your market and deal flow.

Seats that work well alongside it.

Next: Administrative Support

Ready to fill the real estate VA seat?

Tell us what this seat needs to handle. We shortlist Filipino specialists for it and you choose who joins your team.

Book a discovery call